​Using reports to support library management

Reports should inform and improve every aspect of library operations. They can be based on library borrowers and resources.

Library staff should be confident running reports and familiar with a range of useful reports. Reports can be used:

  • As a tool to communicate with teaching staff, students and administration.
  • To support library management.

Library management systems with reporting modules enable library staff to run reports to:

  • List loans and overdue items.
  • Analyse borrowing patterns and numbers by borrower type or collection.
  • Support and manage circulation functions such as holds and billing.
  • Identify user or item records that need action or modification.
  • Analyse and list newly added or deleted resources.
  • Analyse existing collections.
  • List items in particular collections.
  • Analyse items by age and usage to support a weeding program or budget bid.
  • Document the results of an inventory.

Statistics are powerful tools that show library activity and justify spending. Share report data with principals and school administrators. This information may include: 

  • Borrowing numbers.
  • Collection numbers.
  • Collection age summaries.
  • Numbers of deleted items.
  • Numbers of newly added items.

TALIS Network Libraries: Information about running reports is located on the TALIS Support Website.

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